Office 365 - Office Message Encryption (OME)

When you need to protect the contents of an email message, you can encrypt it using Office Message Encryption (OME).  You can send and receive encrypted email messages between people inside and outside of St. George’s

What is email encryption?

Office Message Encryption (OME) is a service that lets you send encrypted email to people inside or outside St. George’s regardless of the email provider. For example: Gmail, Yahoo! Mail, Outlook.com and companies email clients.

Only the recipient can read and reply to the email sent. You can use it to stop a recipient from forwarding or printing an encrypted message. Email message encryption helps to ensure that only intended recipients can view the contents of the message.

Why should you use Office Message Encryption (OME)

You may want to share a confidential document for the purpose of sharing or collecting information, but you are apprehensive on how secure the contents will be.

Encryption types and what they mean:

  • Unrestricted Access - these can be sent to anyone*
  • Do Not Forward - this can be sent to anyone but the recipient cannot forward, print or copy content of the message*
  • George’s University of London - Confidential - can onlybe sent to SGUL recipients who can open it, reply to it, modify the content but, cannot forward, copy or print it
  • George’s University of London - Confidential View Only - can onlybe sent to SGUL recipients who can open it but cannot reply, forward, copy, print or otherwise modify it

*This is seamless for SGUL accounts. Gmail, Outlook.com and Yahoo users are verified by their respective logins. Users of other email clients will get a passcode.

How to use Office Message Encryption (OME) Outlook Desktop Windows/Mac

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  1. In the message you are composing click Options.
  2. Click Permission and select the permission that you want to enforce.
  3. Type your message and then click Send.

 

How to set Office Message Encryption (OME) Outlook Web App (OWA)

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Information and Resources:

An overview of Office Message Encryption (video)

Office 365 Message Encryption

View protected messages on your Android device

View protected messages on your iPad or iPhone

 

image003Office 2016 on personal computers

As a University member you are able to download and install Office 2016 on up to 5 personal devices.

Please note installations for students will expire after study is completed.

•  View the guide to find out how to install and manage the software.

teamsTeams

Teams gives instant access to everything working groups need in one place. You can have instant chats or video conversations, upload and share content and integrate with other tools or third party apps all in Microsoft Teams . You can create or be a member of multiple teams, all you need is a St. George's username and password.

formsForms

Microsoft Forms allow you to create forms, surveys and quizzes to share with others to fill-in via the internet. Forms has built-in analytics so you can evaluate responses as they come in and can be easily exported to Excel for analysing or future reference.

 

plannerPlanner

Planner allows you to schedule and assign tasks to group members and track progress to completion all in a few easy steps. It also integrates with other Office 365 apps like OneNote, Outlook and SharePoint.

image007Yammer

Yammer is a St. George's private social network that helps you get connected to other members at St. George's and share information. Only University members can join, so your communications on are secure and visible only to people within our organisation. Yammer gives you the opportunity to join groups or topics relevant to your interests or activities. You can also follow peers and teams and get their updates delivered right to your feed in real time.

•  Getting started with Yammer

•  Yammer guided tour (video)

image008Sway

Sway is a digital storytelling canvas with a variety of visual tools. You can add images, audio, video and other content like YouTube and Facebook on a Sway. You can make your Sway public or provide a link only to selected people.

Further information

•  Sway essential training on Lynda.com 

image013Class Notebook

As well as creating personal OneNote notebooks Office 365 provides an app for creating class notebooks for using with students. When you create a Class Notebook you get:

  • Student notebooks - this is a private notebook that is shared between the teacher and student.
  • Content Library - a notebook for teachers to share materials with students. This is read-only to students.

Collaboration space - a notebook for all students and teachers to share, organise and collaborate.

Further information


Last Updated: Friday, 02 August 2019 10:46

IT Trainer in the Library

The IT trainer offers group or one-to-one tailored tuition and support onsite in Microsoft Office® applications.

Contact details

Fiona Graham: 020 8725 5662

Email: ITtraining@sgul.ac.uk