At the end of your project, you’ll need to consider how to archive and share your data for use by other researchers.

cropped RDM at the end of your project page photo catalogue boxes

As you come to the end of a project, you might need to think about preparing your data for sharing and archiving. Below are some guidelines, but if you need assistance, email the Research Data Management Service: This email address is being protected from spambots. You need JavaScript enabled to view it..

Sharing data

Depositing your data in a repository

SGUL's Data Registry and Repository

Zenodo

Subject repositories

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Sharing data

Sharing data with other researchers (outside of your project team) is accepted practice in some disciplines and more unusual in others, in part due to legal and ethical issues surrounding the data. For example, your data may contain personally identifiable or commercially sensitive information or the intellectual property may be owned by a third party. Funding bodies and publishers recognise these issues, but nonetheless expect data to be made available to support original research articles where possible.

It is advisable to plan from the beginning to redact, anonymise or de-identify your data if you know these issues would otherwise prevent you from sharing them. Some funders permit costs for handling this data to be included in the grant application, so it is advisable to include (and justify) a suitable amount of staff time to perform these tasks in your funding application. More information on how to anonymise or redact sensitive data can be found at the UK Data Service website and at the Irish Qualitative Data Archive.

The final decision on how long you think this process would take will be determined by the grant applicants and assessed as part of the peer review of the grant application by colleagues in the field.


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Depositing your data in a repository

Putting your data in a repository is more reliable than putting it on a project or SGUL website, as it will be more discoverable (through the use of persistent identifiers such as DOIs and open access standards). It will also show how many times it has been downloaded and in many cases, will ensure its long term preservation by running automated checks on its ‘digital health’. For example, it may be in a file format that will become at risk of becoming obsolete after ten years due to changes in common file formats.

You can deposit your data in a variety of places, but please let the This email address is being protected from spambots. You need JavaScript enabled to view it. know if you have done this.

SGUL’s Data Registry and Repository

The SGUL Data Registry and Repository is being developed with Jisc during summer 2016. If you are interested in being a pilot use case for SGUL, please email the Research Data Management Service: This email address is being protected from spambots. You need JavaScript enabled to view it..

Zenodo

Meanwhile, if you are seeking an alternative place to deposit your data, SGUL recommends Zenodo, a free-to-use repository for data from all subject areas. Zenodo is maintained by CERN and will ensure that your data will be discoverable to other researchers and preserved for at least ten years. You may also set restrictions on access to the data, so it does not have to be completely open access. If you need help with depositing in Zenodo, email: This email address is being protected from spambots. You need JavaScript enabled to view it. for advice.

Subject repositories

The Wellcome Trust maintains a list of data repositories and database resources covering: nucleotide, genome, protein and macromolecular structures, microarray, proteomics, social sciences and humanities databases, as well as bacterial and virus collections. There are also data collections and repositories listed by the BBSRC for biotechnological and biological sciences research. There are also general biomedical and life sciences repositories such as Dryad and figshare. Not all repositories are free, so if you anticipate depositing with a paid service, you may wish to include this fee in your grant application.


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Archiving data

Archiving data is not the same as backing it up – once you have identified datasets that you may not need to view regularly but want to retain, the SGUL RDM Service can help you transfer these files to a secure location. These files will be subject to automated digital preservation checks, to ensure that they are not becoming obsolete or degraded. Archiving data you no longer need on a regular basis will also free up space in your active data storage for your next project.

Currently the SGUL RDM Service is unable to digitise any data that is in an analogue or physical format for digital preservation. There may be some funding schemes available to assist with such projects, but these require careful consideration of all research data management issues, such as how to ensure the digitised version of the data is made discoverable and interrogated.

It is a condition of the SGUL Research Data Management policy that all datasets that support published research are logged with the This email address is being protected from spambots. You need JavaScript enabled to view it..


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Last Updated: Tuesday, 07 February 2017 13:42

For all enquiries about research data management, email: researchdata@sgul.ac.uk