Research Councils UK (RCUK, now UKRI) have an Open Access policy and makes funds available to pay Open Access publication charges

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Claiming Open Access Publication Fees

Please read the SGUL process workflow chart below to find out how to claim open access publication fees.

Claiming open access fees for RCUK (now UKRI) funded research - PDF

You will need to complete the Open Access Claim Form (SGUL Login required) and send a copy of the completed form to This email address is being protected from spambots. You need JavaScript enabled to view it.

1. What is the RCUK (UKRI) Open Access Policy and what types of publications does it apply to?

The RCUK (now UKRI) Open Access Policy aims to achieve immediate, unrestricted, on-line access to peer-reviewed and published research papers, free of any access charge.
The policy applies to the publication of peer-reviewed research articles (including review
articles not commissioned by publishers) and conference proceedings that acknowledge funding from the UK’s Research Councils.

2. What is required by the policy, and does it make a difference when an article was submitted for publication?

The policy to make papers available on open access applies to papers that were submitted for publication (but not necessarily accepted) after 1st April 2013. Both the funder and the grant should be acknowledged.

During the transition period (5 years from 2013) RCUK (now UKRI) will allow the block grant to be used for reimbursement of article processing charges for papers submitted for publication before the 1st April 2013, but only where costs for the charges were not included in the grant. See RCUK (now UKRI) FAQs 3.3 (opens pdf).

Where an article processing change is paid to make an article Open Access, RCUK (now UKRI) expects the article upon publication to be: Available immediately and with unrestricted access on the publisher website, and to be made available with a CC-BY licence, allowing immediate deposit in other repositories without restrictions on re-use

Where no article processing change is paid, RCUK (now UKRI) expects that: The journal consents to the deposit of the Author Accepted Manuscript in any repository without restriction on non-commercial re-use and within a defined period see point 3.

In addition, if the research is funded by MRC or BBSRC, in order to be compliant, the paper must be archived in Europe PubMed Central. This may be done automatically by the publishers if an article processing change is paid, but can also be done by the author via Europe PMC Plus

3. Can I go via the Green route rather than Gold for papers arising from RCUK (now UKRI) funding?

RCUK (now UKRI) has a preference for immediate, unrestricted open access (Gold) (see RCUK (now UKRI) FAQs 2.1) and has an expectation that the majority of the OA block grant funding it provides will be used to support the payment of article processing changes for Gold open access. Articles must be licenced under the CC-BY licence

RCUK (now UKRI) no longer considers a final accepted manuscript deposited in a repository (Green OA) to be compliant with their mandate if the publisher stipulates a CC-BY-NC-ND licence (see RCUK (now UKRI) FAQs 6.2.ii)) CC-BY-NC licence, or equivalent is acceptable. One such publisher that stipulates CC-BY-NC-ND licence on the final accepted MS is Elsevier. If you are publishing in an Elsevier journal, for example any of the Lancet titles, and acknowledging an RCUK (now UKRI) funder in your paper, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. for further guidance. There are funds to pay for open access charges where immediate publication under CC-BY is an available option.


More information about green and gold definitions is available.

More on the CC licences

4. How long an embargo is acceptable?

In STEM disciplines, RCUK (now UKRI) will accept a delay of no more than six months between on-line publication and the final authors accepted version of the manuscript becoming Open Access. In the case of papers in the arts, humanities and social sciences (which will mainly be funded by the AHRC and the ESRC), the maximum embargo period will be twelve months.

Where funding for article processing changes is unavailable to an author, during the transition period, longer embargo periods will be allowable (see RCUK (now UKRI) FAQs 2.2).
12 months for STEM
24 months for AHRC and the ESRC

However
All research papers in biomedicine must be published OA immediately, OR with an embargo of no longer than 6 months (as has been the MRC policy since 2006).

In circumstances where research is funded by more than one funder, including multiple Research Councils, the shortest embargo period will apply (see RCUK (now UKRI) FAQs 5).

5. What kind of publisher licence is not compliant?

Where you are depositing a copy of your final accepted MS in a repository such as EPMC in order to comply with the RCUK (now UKRI) policy, the licence should allow for the sharing of adaptations of the material. This means a CC-BY-NC licence, or equivalent is acceptable. A CC-BY-NC-ND licence is not compliant. CC-BY-NC-ND is the licence required by Elsevier journals, so this means that Elsevier journals are not compliant with RCUK (now UKRI) OA Policy via the green route.

Where a fee is paid for immediate open access of the final publisher version of record, the CC-BY licence must be selected.

For further information please see FAQ number 6 in the RCUK (now UKRI) Policy on Open Access FAQs and Creative Commons About the Licenses

Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions on the licences available from your journal.

6. Where can I get help regarding the RCUK (now UKRI) requirements?

Guides and information can be found at:
http://www.ukri.org/funding/information-for-award-holders/open-access/open-access-policy
Frequently Asked Questions can be found at:
https://www.ukri.org/files/legacy/documents/oa-faqs-sept-17-pdf/
RCUK (now UKRI) contact information is at:
https://www.ukri.org/contact/

If you are unsure the journal has an Open Access option compliant with your RCUK (now UKRI) funder requirements, please check SHERPA FACT and/or contact This email address is being protected from spambots. You need JavaScript enabled to view it.

7. If the published article does not meet the RCUK (now UKRI) open access requirements, will any sanctions apply?

RCUK (now UKRI) is monitoring compliance. The RCUK (now UKRI) policy describes a ‘journey’ to full Open Access. There is a transition period anticipated to be 5 years (from 2013)

The sanctions set out in the FAQs are that non-compliant research papers will not count towards the institution’s compliance target for Open Access RCUK (now UKRI) FAQs 2.2 & 2.3

8. What funds are available to pay for Open Access Article Processing Charges?

RCUK (now UKRI) has made available to St George’s an annual block grant in order to pay for Open Access APC’s for research papers arising from research they have funded.

9. Who can ask for payment of Open Access Article Processing Charges from the SGUL RCUK (now UKRI) block grant?

The author requesting reimbursement of the open access fee is to demonstrate that they are either the Principal Investigator or the corresponding author, and supply the grant reference number.

If the research grant was awarded before 1st April 2013 and funds were specified in the grant to cover publication costs, this should be used before using the RCUK (now UKRI) block grant.

The open access block funding provided to St George’s is to cover access publishing costs for RCUK (now UKRI) funded research from 1st April 2013.

10. How do I ask for payment of Open Access Article Processing Charges from the SGUL RCUK (now UKRI) block grant?

These funds can be accessed by researchers at St George's. The specific conditions of the funder with regards to open access publication need to be met in order for St George's to use these funds to reimburse the APC.
The principal investigator or grant holder at St George's will need to complete the Open Access Claim Form and send a copy of the completed form and the publication to This email address is being protected from spambots. You need JavaScript enabled to view it.

To claim please see the top of the page.

If you have any queries, please contact your funder or This email address is being protected from spambots. You need JavaScript enabled to view it.

11. What if the research is funded by more than one funder?

If the article has arisen from research funded by more than one funder, where the block grant is available the cost of making the paper available on open access should be split proportionally.

Please indicate this on the Open Access Claim Form. The most restrictive publication terms of the funders should be complied with, as to not do so would make the publication non-compliant with that funder. Please get in touch with the funders or This email address is being protected from spambots. You need JavaScript enabled to view it. if you require further guidance.

12. Does the RCUK (now UKRI) Block Grant cover page charges and colour plate charges?

Yes, SGUL will allow page charges and colour charges to be paid from the block grant.


Contacts

For all enquiries about open access, email: This email address is being protected from spambots. You need JavaScript enabled to view it.
For all enquiries about the CRIS and SORA, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.


Last Updated: Thursday, 05 April 2018 10:37